Printing Letters
Printing Letters
The process detailed below will guide you through printing letters for a specific group of students.
Generally, the process can be summarized in 3 steps:
Add the students to a group
Schedule the letter activity for the group
Print the letters for the group
Adding Students to a Group
There are a few ways to add students to a group. You could manually add students, use the views functionality, run a report, or upload a file. We will only discuss the method that utilizes reports.
Navigate to the Reports using the menu in top left hand corner of the screen
Select the desired report from the menu on the left hand side of the screen
Once you have entered the criteria for the report, click the “Save Student Group” button
Name and save your group
Schedule the Letter Activity for the Group
Navigate to the Groups on the menu in the top left corner of the screen
Find your group in the list, highlight it by clicking on the row, but NOT the name
Select “Schedule Task” from the menu at the top of the table
Fill out the form by selecting the letter in the “Task Template” field
Click “Save & Close” at the top of the form
Select “Current Program Version” on the pop-up
Print the Letters
Navigate to Processes on the menu in the top left hand corner
Select Letters from the menu on the left
Click in the “Letter Templates” box and then select the letter template from the menu
Click Next
Select your request from the list and click “Queue Letters” at the bottom of the table
You will see a notification pop-up in the top right corner when the batch is finished processing
You can navigate to view the completed batch by either clicking on the notification, or going to the History tab on the Letters process screen
Click on the name of the batch in the table to view the job results below
In the Job Results table, click the link in the “Letter” column to download the letters
Find the file in your downloads folder
Print the Word document