Printing Letters

The process detailed below will guide you through printing letters for a specific group of students.

Generally, the process can be summarized in 3 steps:

1. Add the students to a group
2. Schedule the letter activity for the group
3. Print the letters for the group

Adding Students to a Group

There are a few ways to add students to a group. You could manually add students, use the views functionality, run a report, or upload a file. We will only discuss the method that utilizes reports.

1. Navigate to the Reports using the menu in top left hand corner of the screen
   
2. Select the desired report from the menu on the left hand side of the screen
   
3. Once you have entered the criteria for the report, click the “Save Student Group” button
   
4. Name and save your group
   

Schedule the Letter Activity for the Group

1. Navigate to the Groups on the menu in the top left corner of the screen
   
2. Find your group in the list, highlight it by clicking on the row, but NOT the name
      
3. Select “Schedule Task” from the menu at the top of the table
4. Fill out the form by selecting the letter in the “Task Template” field
   
5. Click “Save & Close” at the top of the form
6. Select “Current Program Version” on the pop-up
   

Print the Letters

1. Navigate to Processes on the menu in the top left hand corner
   
2. Select Letters from the menu on the left
   
3. Click in the “Letter Templates” box and then select the letter template from the menu
   
4. Click Next
5. Select your request from the list and click “Queue Letters” at the bottom of the table
    
6. You will see a notification pop-up in the top right corner when the batch is finished processing
   
7. You can navigate to view the completed batch by either clicking on the notification, or going to the History tab on the Letters process screen
   
8. Click on the name of the batch in the table to view the job results below
9. In the Job Results table, click the link in the “Letter” column to download the letters
   
10. Find the file in your downloads folder
11. Print the Word document